Today, more than ever, businesses are searching for innovative tools that they can use so that more of their employees can work remotely.
In fact, according to an analysis completed by Global Workplace Analytics and Flexjobs, in the US, remote work has increased by more than 40% in the past five years.
One such tool that many businesses turn to is Google Meet which has been created mainly to be used for work-related communication. This video-conference-calling tool enables as many as 100 co-workers to participate in the same meeting while working remotely.
What makes Google Meet more attractive than Google Hangouts is that it offers new features such as the ability to make recordings of your meetings.
Using Google Meet for meetings is oh-so-easy and affordable. If you want to host a meeting via Google Meet, you will need a G Suite account (the G Suite Basic account costs only $6 per month). The employees that you invite to participate in your meeting only need a standard Google account (and, of course, a mobile device and reliable Internet access).
If you wish to invite more than 25 employees at the same time, you will need to opt for the G Suite Business account. While this plan costs double, you can invite twice as many people. And, for those companies that have really big meetings, there is the G Suite Enterprise plan. This is the most expensive option ($25 per month) but enables you to meet with as many as 100 people at the same time.
Once a person has scheduled a meeting, a code will be generated. Other members will then use this code to join the Google Meet session. The only thing the invited participants need to do is:
Alternatively, the meeting organizer can forward a direct link that participants simply have to click on to participate in the meeting. If you are having any issues, remember to double-check that you have indeed given Google Meet permission to use your microphone and camera.
You can also record your Google Meet meeting. Life happens and not all the participants might be able to join, making this new feature very useful. Just like organizing a meeting, recording your video meeting is very easy too. Here’s how:
The file of the video recording will then be saved to the meeting organizer’s Google Drive (in a folder named Meet Recordings). This process of saving the recording takes about 10 minutes. So, do not panic if you cannot find it immediately.
If you would like to share this recording, select the file and then click on the “Share” button. Alternatively, you can also click on “Link” and then copy and paste the link in your email message.
If you would like to download the recording, select the file and then click on “More” and select “Download” from the drop-down menu.
While it is great to have a recording of your Google Meeting, you might feel that it does not solve all your needs. For starters, all those meetings can add up to hours of audio files that take up a lot of space.
In addition to being challenging to store all your recordings, if a participant missed the meeting, he/she now needs to listen to the entire recording of the meeting. This is very time-consuming! But if you have a transcript of your Google Meet meeting, employees can instead use this text to gain the essence of the meeting much faster.
Luckily, an automatic meeting transcription software like Audext is much easier to use than relying on your own skill. Truth be told, you should not even consider converting a Google Meet recording to text the manual approach as it simply is not nearly as cost-effective as online video transcription software.
For example, Audext converts many different video formats that include M4V, MP4, WMV, MOV, and 3gp. It uses AI to transcribe your meeting quickly, making it one of the most cost-effective solutions. You just need to sign in to your dashboard, upload your Google Meet recording and click on the “Submit” button to start the process.
By using a conference call service like Google Meet, a business can allow their employees to work more flexible hours. Not only can it help to keep your team happy, but your business can also use it to connect with potential clients from around the globe.
To put a tool like Google Meet to its best use, it is also a good idea to record these meetings and transcribe them afterward.
This way you know that you will have a copy of important decisions that were made for future reference, allowing you to focus all your attention on your co-workers or clients. It really is a game-changer. So, are you ready to give it a try?
Katrin runs her own podcast show, and interested in best ways to transcribe audio recordings into text.