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Automatic audio transcription service provider brings to you useful tips, trends and inspiring ideas on how to transcribe recordings easier.

5 Ways To Transcribe Audio to text Every Journalist Should Use

1. Transcribe it on your own, but slow down to speed up the process
2. Let your Job be done and in the meantime use your time wisely
3. The App is always Handy
4. Ace in your Smartphone
5. Old-fashioned dictation from school
Let`s sum up…

Journalism can never be silent. It speaks, yells and shouts to its audience. It always has something to tell: secrets, facts, news, interviews, hypothesis. But have you ever thought where does this information come from and how many efforts does it cost to launch one decent article with a good content which will fly over the world and catch everybody’s attention?

Journalists have to be eager to learn something new every single moment and to dig deeper in every field to sift facts from gossips and feed the society with a fresh and hot news.  They need to be attentive and catch every single detail. You can think that it is an easy-peasy process to write and prepare a good readable article, but in fact, it’s not. They work hard to carefully listen to their recordings and read over their notes to provide something interesting. Far from to be a sweet job, is not it?

As AI technologies appear on the market to make the life of everyone easier, and more advanced, such devices became a great help for every professional and journalist is not an exception. For them not to spend nights at their desks with non-stop coffee flow and listening over and over their recordings, lots of applications and web-based software platforms to transcribe audio to the text were developed. Here’s the list of 5 ways every journalist can use to transcribe the audio to text. Let’s consider each of them with its pros and cons.

1. Transcribe it on your own, but slow down to speed up the process

There is one web-based platform which is OTranscribe.com, allowing you to upload any recording or paste the YouTube link and slow it down to your comfortable speed, while in the meantime you will be able to type what you consider relevant in the embedded text editor and avoid switching back and forth between Word or Pages and AudioPlayer or QuickTime.


They also provide you with a set of shortcuts to make it easier to pause, rewind backward or fast forward or insert a timestamp. Your files are private and at the final stage, you have an option to export the document in a needed to your format.

Let’s consider whether it can be useful and in which way to a journalist. In fact, it depends on the needs and convenience as you can listen to a slow-motion recording and pick out and note down just the moments you’re interested in and not the every-single word said and then waste your time editing them. The accuracy of the text also depends on that scope of job you did yourself.

One should, however, not forget that the list of supported media file formats is very small, which is explained by the limited capabilities of the browser. Therefore, a proper majority of journalists need to have this in mind and check whether the format of the recording device is suitable for this service.

2. Let your Job be done and in the meantime use your time wisely

There are a bunch of services offered on the market, but the last advancement is Audext. This software is easy to use and pretty fancy for millennials. Let’s consider step by step process how you can use it to save your time.

– All we know that success key for every journalist is a unique article with breaking news or comments or an interview with insights about the lifestyle of successful people. The keyword here is unique so you are the pioneer. Perhaps we should also point out the fact that the safety of materials is at risk when, after an interview, the record is sent for decoding to specialized transcribing agencies. For that purpose, Audext offers you to create your personal account and protect all your information and evaporate your hesitations or fears that somebody can steal your article and take your credit or maybe even some reward, who knows?

– To move further, and get to know all the advantages of Audext and how you can transcribe audio to text with it you need to sign in to your personal profile and upload the recording in any format you have it. The half of the work is done and you can move back to the list of your tasks or grab your voice recorder and run to get one more interview, or just spare some time for meditation for inspiration. As soon as your transcription is ready you will get an e-mail notification with the link to follow and will be redirected to your personal account.

– Here you have a wide range of choices: whether to edit it in Audext embedded editor and download in a needed format to you or export it and then just tailor your text to the audience. When it`s  your first need to transcribe a record, this is a great opportunity for a test-drive in Audext.

Another good thing about using Audext is that you can transcribe your record without paying any money if you happen to choose our service among others. To get familiar with all features you can test Audext for free and just then choose your subscription package and dive into our collaborative process of writing interesting and catchy articles.

The usage and help of this Audext software are profound and impossible to replace with something more decent. Save your time, don’t steal your concentration and inspiration and instantly moves you from the first stage of preparing a good article or interview almost to the last one, skipping intermediate procedures. Now the work of a journalist can become “sweeter”.

3. The App is always Handy

Are you up-to-date? If you are tuned in the contemporary and technological trends then applications are your best friends to cope with and keep under control as personal as professional tasks. When you are a journalist your smartphone is your “best friend” as it can be your pen and paper, your voice recorder, your video- and photo camera, your pictures and text editor and sometimes even your laptop. Go on and open your app manager and here’s a range of apps journalist can choose according to needs and specifications: Cassette, Anchor, Steno, Cogi, and Audext.

Firstly you can set the recording on and forget about it, letting the real-time speech-to-text transcription grab every single detail of your conversations. Just with the one tap, you will be able to bookmark important topics or moments with a tag. Can you rely on yourself entirely if you have been to several press conferences per day? Did you catch all, write down, and understand, if there is no way to ask again? Fortunately, your device did it all a minute ago. There is something you`ll also like…

One more additional feature is a search across the transcribed content for keywords or quotes. Some of the applications allow you to create text cards and pictures from the transcribed audio or short videos to share with your friends and public. From this moment you do not need to flip a notebook again, in search of a grain of sand. Audext will do it in a second.

Some of the apps offer you a “real-world rewind” feature allowing to save previous 15 seconds of the recording. So every time you heard something interesting and important you press the button and have this precious moment saved. Such feature allows you to save your time and concentrate only on the key transcribed moments. It’s spoken all over the AI developers that soon one amazing service is coming up, which will integrate with the smart watches and smartphone to get instant editable transcriptions with all your markings. The name is Recordly.io, looks amazing let’s hope that will be the same in use.  

You know, as was mentioned above apps are perfect assistants for us and that is so convenient when they are handy all the time, but if we consider the large scope of work to be done, the old-fashioned but reliable laptop with web-based software can be more useful. Because the main goal of your work is to create a magic reading, for which you have applied no less magical means. To sum it up, if you need to work further with your notes and recordings move to the software platform and continue with your long reads. Some of them like Audext offer you as web-based access to your account as an app to install on your smartphone and use synchronized data connected to your personal account.

4. Ace in your Smartphone

Spoken words are like flown birds and they are crucial at every interview taken. It’s really hard to book some time in a schedule of the person you’re interested in to meet, but as we advanced our life with smartphones, an experienced journalist can make a good contact even by phone. There are some apps on the market which record your calls: NoNotes.com (records your outgoing calls and for additional small fee can transcribe them for you);  Google Voice (records your calls but unfortunately can transcribe just voicemails).

The top-reviewed one is TapeaCall.com, it has a bunch of features as can record both out and ingoing calls, has no limits in minutes and allows you to download in mp3 format and then you can use any web-based software to transcribe them, like the same Audext.

The usefulness of the such voice recording software is immense as it can be as a secret tool for a journalist, as a notepad to collect some missed details and a protection tool in some way to prove that something was said and not made up from the air.

5. Do you remember old-fashioned dictation from school?

       Google docs, Speech note or Spechlogger are dictating tools, which do an excellent job of transcribing spoken words. Once you’ve dictated text you can print it, email it or upload.

But it’s rather controversial tool for journalists to use as in fact they will hardly ever dictate something out loud. It can have some use at interviews or meeting which are moderated by someone else or at online conferences which need to be transcribed to text instantly. But it seems that the pocket device paired with high-quality transcriber wins this battle.

Let`s sum up…

Who operates the information, rules the world. You know, that’s the motto for journalists and knowing just one interesting fact you can either earn a fortune or a faith. Imagine how much better you can do your job when you save time when it`s possible and spend the forces where it`s needed more. Be attentive and let artificial intelligence help you to succeed and write a damn good article or an interview, which will be liked, shared, bookmarked and even saved.


Katrin Deres


Katin runs her own podcast show, and interested in best ways to transcribe audio recordings into text.

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