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TRY MEETING TRANSCRIPTION

Beginners’ Guide: How to Convert Meeting Recordings to Text?

How to transcribe
meeting transcription

Meetings are an integral part of a business. We are recording meetings and converting the conversations into texts. Also, we are archiving the material for future use. That’s not only time-consuming. It’s a painful experience.

Business executives need to find painless ways of converting meeting recording to text. The reason why? It’s through meetings that ideas are presented, decisions are made, and products are invented.

Capturing every word at a meeting is necessary. As a CEO, you need to not only grab the valuable ideas shared by your team of talent at the last meeting. You also need to save those words without missing their original context and meaning.

This article walks you through a number of ways to convert meeting minutes into beautiful words of wisdom.

How To Record And Transcribe Meetings

Create Meeting plan

Creating a meeting plan beforehand can help both the transcription process and participant discussions. First, by preparing as the host, one can firmly guide the conversations into the key ideas, concerns, and topics orderly.

As a result, the meeting won’t take as much time, overlook important details, and is more enjoyable.

Since a plan can reduce the overall meeting duration, a team can discuss matters outside of work or bond with each other.

However, it’s also an ideal way to review the key points, follow-up details, and announce other reminders related or unrelated to the conference.

Besides that, one can also list the participants’ names, topics, and other valuable data in a meeting plan.

Moreover, this information helps identify speakers, label timestamps, and verify critical messages in the editing process.

Lastly, it can serve as a companion document for the audio file and its transcription for company records and references.

Below are many ways to record and transcribe meeting minutes to text.

Follow these simple steps to get meeting transcription, and use them whenever you need them.

Record The Meeting With A Meeting Recording Software

Before you can convert meeting recording into text, you need to start with the basics. You need to record the meeting. To get the high-quality meeting minutes you need to invest in quality meeting recording software.

The equipment doesn’t need to be expensive or flashy. It only needs to be accurate and portable enough to give you the accurate output you deserve.

For instance, you need a multi-directional microphone system that you can install around the majority of the speakers. If not, you won’t be able to capture every word from each speaker, which means your meetings transcription will be inaccurate.

microphone for meeting recording
Meeting Minutes App For Recording

You can also record meeting conversations with your handheld device, such as your iPhone. In fact, you can install a mini-microphone to your iPhone’s lightning port to get the highest quality recording you need.

Just remember this: don’t leave your iPhone in your pocket or place it on the table while recording. It will help you avoid crackling and missing an important part of the meeting conversation.

Decide On Meeting Minutes App To Convert Meeting Recording To Text

Technology simplifies our tasks, makes us more productive, and simplifies our lives. Meeting transcription has never been easier with digital technological tools. Especially for businesses and journalists, reporters, and recruiters.

And the quality conversion of meeting recording into texts has never been easier. How so? Because of the right recording software that produces accurate results.

Like any other digital software, getting the right transcription tool that will turn your meeting recording into text is not easy.

It requires that you do some research, reviews, and tests. But to help save you some time, here are some key features to look for in a quality meeting recording software.

key features to look for in a quality meeting recording software

Any meeting minutes recorder that’s short of these three features won’t produce the quality text you need.

Best Voice To Text Software. Use Automatic Meeting Transcription Software

As we have established, not all meeting recording software is good. You have to spend time reviewing, see which one will produce the best result? Which one will transcribe your meeting recording without consuming your time and energy?

Below are three automatic meeting transcription software that you can use:

1. Audext

It’s simple and affordable ($12 per 60 minutes (or $5 per 60 minutes with a subscription) and it’s one of the best in the transcription industry. Audext transcribes audio recordings automatically, and at lightning speed. The recordings may be of any size, formats, and length.

The web-based audio-to-text conversion tool has a clean interface. So, it can transcribe your meeting recording with its AI-empowered feature in-depth, with fewer errors and more accuracy. Try to record meetings and convert to text with the help of Audext.

After typing up meeting minutes using recording meeting minutes software, saving the recording and transcribing meeting minutes, the next step would be to edit the output text.

While other audio to text apps or sites works fine, Audext is known to have accurate transcription thanks to its use of AI. However, if one still wants to make sure that the texts are correct, Audext’s built-in editor would be helpful.

Users can quickly correct the spelling of nouns and words, punctuations, grammar, and any other parts of the document without switching to another word processor or text editor.

Additionally, Audext makes it quicker to replace words in bulk or individually, especially in longer transcriptions.

Finally, one can add the speakers’ names into the dialogs and place identifiers to make them distinct, making the document more readable. Besides, it’s also possible to change the playback speed (an Audext feature) of the entire transcription.

Audext audio to text converter
Audext Meeting Transcription Software

2. Google Voice Typing

If you want to run your transcription service manually, Google Voice Typing is the best voice recognition software for meeting minutes.
You can turn your meeting recording into words by speaking in Google Docs using your Chrome browser for free.

The issue with this meeting minutes transcription service is that it is slow, unlike Audext. And as the meeting transcription is done manually—by speaking the recorded notes to the program.

3. GoTranscript

It’s one of the best transcribing meeting minutes manually and translation agencies on the Internet. It’s also one of the cheapest transcription services (at $0.60 per audio minute). And businesses can use it to convert their meeting recordings into text.

But GoTranscript relies on freelance transcriptionists to perform clients’ work. That means, it’s not as fast, reliable, and digitized as Audext. It is powered by AI to provide efficient and speedy transcription projects to its global clientele.

How to record and transcribe meeting minutes? Additional information

While companies have different guidelines for meeting records, the details typically consist of the meeting date and time, participant names, agreed decisions, rejected proposals, pending items, and schedule for the next meeting(s).

Suppose a company doesn’t specify where to write the meeting details. In that case, including the details in the transcription file might work for some.

However, it’s safer and more professional to create a dedicated document to present the conference information.

Apart from that, it’s also advisable to ensure exact timestamps and details, segregate information importance, convey messages and facts correctly, and work right after the meeting to remember things better.

Lastly, if the company also needs the audio file, it’s better to remove background noise from audio online for clarity using tools like Audacity, GarageBand, or Audition. It is also useful when transcribing minutes of meetings into text with the help of automatic audio to text converter. 

Meetings Transcription Can Be Easy And Fast

Recording and converting meeting minutes isn’t as difficult as you may think.

Do you use the right methods, tools, and platforms? Then you can transcribe your entire meeting recording into texts without breaking the bank.

All you’ve got to do is these:

That’s how we are recording and meeting transcription that you can read and reference on the go. You do this by using state-of-the-art tools that can give you the uttermost quality for your money.  

Are you ready to give it a try?

Katrin Deres 05/16/2021
Katrin runs her own podcast show, and interested in best ways to transcribe audio recordings into text.
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