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The Audext blog

Automatic audio transcription service provider brings to you useful tips, trends and inspiring ideas on how to transcribe recordings easier.

How to Transcribe Audio Faster?


tips for transcribing

Several industries rely on transcription services for a wide range of reasons. One well-known example of where transcription is needed is in the legal and medical fields. A verbatim transcription (in other words, where the audio has been transcribed word for word) can be kept to serve as a reference in the future. 

Though, in many instances, transcriptions are used by brands as part of their content and marketing strategy. For example, a business might decide to transcribe audio content so that it can provide more accessible alternatives to people with hearing impairments. This way they can provide services to a new group and improve their social responsibility and business image too. 

One of the biggest challenges is to find a way to transcribe your audio faster. Some interviews are a couple of hours long and transcribing such a long interview manually can quickly become tedious. Luckily there are a couple of handy tips, programs, and apps that can make your job of transcription significantly faster and easier. 

The easiest way to transcribe audio is to use a transcription software program

The fastest way to transcribe audio is to use a transcription software program. With the help of automation, you do not have to look for a competent transcriber who can transcribe the audio file accurately and promptly. 

Another major perk of using a transcription software program is that it ensures that your content will remain confidential. This is particularly important for medical notes or disciplinary hearings.

With the help of such a program, there are only a couple of steps that you need to complete. The first step is to upload the audio file to the program. For example, the Audext app employs artificial intelligence (AI) to transcribe the audio file into text automatically in a matter of minutes. 

All you basically have to do is log in to your very own personal account and upload your files in its current format.

Audext audio to text converter

Then, after the program has generated the transcript for you (in most instances you will be notified via email as soon as your transcript is ready), you will have to add the speakers’ names. Though, several software solutions, such as Audext, automatically adds the names of the speakers as well.

With the names of the speakers added, you can now start to format and edit the actual text. In many instances, the original transcript and the final transcript are quite different in structure. Ultimately the type of text that you are dealing with will determine which type of info should best be left out.

Pay attention to transcription techniques

One key aspect of how to transcribe audio faster is your typing speed. This is especially important if you are not planning on using a transcription software program that will do practically all of the typing for you. 

While you can practice your typing by completing a class to improve your speed, you can also opt for Google’s free speech-to-text technology or Microsoft Word (if you have a Microsoft Office 360 subscription). Though, unlike a tool like Audext, you cannot upload files to be transcribed. What you can instead do is listen to your audio recording and then dictate the words aloud to Google or Microsoft Word. 

To help you transcribe audio faster, you will also want to invest in an autocorrect tool. If you are working in Microsoft Word, you can use Autocorrect. If you prefer Google Docs Grammarly would be a better choice for you. While you will still need to edit your text, it can save you many precious minutes. 

While these tools will really help, without a quiet work environment and a high-quality headset (even better yet, a noise-canceling stereo headset) you will not be able to transcribe audio faster. 

At the end of the day, you need to be able to hear the audio file clearly which you will not be able to do without the right headset or with too many distractions. 

Tips for journalists to transcribe interviews faster

The work of journalists is far from easy! In order to create an article that is factually correct and will grab the attention of their readers, they need to listen to their audio files and read their notes carefully. 

So, one tip is to invest in a tool that will help them to slow down the speed of their audio recording. For example, with OTranscribe.com you can upload your audio files and then select a playback speed that you are more comfortable with. It also has a text editor that is embedded in the software where you can type the information that you view as the most important. 

This cuts back on the need to switch between two tools as the audio player and text editor are combined into a single tool. That being said, it does not support a lot of media files, while Audext software also allows you to select the playback speed and supports the most common source formats, like MP3, WAV, WMA to convert to text.  

Another tip that can help journalists to transcribe their interviews faster is to use apps that can record phone calls, eliminating the need to meet in person which can be challenging and time-consuming. In fact, thanks to smartphones you can make good contact via phone. 

For example, NoNotes.com will record your outgoing phone calls, while TapeaCall.com can record incoming as well as outgoing calls. Not only will a voice recording app ensure that you have caught every important fact, but the recordings can also serve as proof that you have not fabricated anything.

As journalists are also working round the clock to deliver breaking stories, it is key that the tool that they use offers them their very own personal account where all their information and sources are protected. The last thing that you want is for one of your peers to steal your scoop! 

Endnotes on the fastest way to transcribe audio

We live in a world where information should be easily accessible and accessible to all. This is where transcription plays such a crucial role. By transcribing an audio file, you create a written text that can be kept as a record of what was said, whether for legal purposes or purely for entertainment value. 

You also make information accessible to those who cannot access an audio file because of a hearing-related problem. Luckily with the help of transcription software programs and voice recording apps, you can save time that you can then rather spend on improving other skills that will help you to improve your content that you will use for your next transcription.


Katrin Deres

09/13/2019

Katin runs her own podcast show, and interested in best ways to transcribe audio recordings into text.


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